Job Summary
The Admin Executive is responsible for ensuring the smooth day-to-day functioning of office operations, maintaining administrative systems, coordinating facility management, and providing support to employees and management.
Key Responsibilities
- Manage daily office administration and ensure smooth office operations.
- Coordinate housekeeping, security, pantry, and maintenance activities.
- Handle office supplies, stationery procurement, and inventory management.
- Maintain vendor relationships and coordinate with external service providers.
- Monitor office assets and ensure proper maintenance and record-keeping.
- Process administrative bills, invoices, and payment requests.
- Coordinate travel bookings, hotel reservations, and transportation arrangements.
- Support employee onboarding with workspace and administrative requirements.
- Ensure compliance with office policies, health, safety, and workplace standards.
- Maintain administrative records, contracts, and documentation.
- Organize company events, meetings, and employee engagement activities.
- Address employee administrative queries and support requirements.
Required Skills
- Strong organizational and coordination skills.
- Good communication and interpersonal abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Vendor and facility management skills.
- Problem-solving and multitasking abilities.
- Attention to detail and documentation skills.
Qualifications
- Bachelor's degree in any discipline.
- 2–4 years of experience in Administration, Facilities, or Office Management.
- Experience in vendor management and office operations preferred.
Key Performance Indicators (KPIs)
- Timely resolution of administrative requests.
- Effective vendor and facility management.
- Cost optimization and budget adherence.
- Office maintenance and employee satisfaction.
- Accuracy of administrative records and documentation.
